Elaine S. Povich / Stateline.org

WASHINGTON — States have been forced to gear up for a potential second round of across-the-board federal spending cuts after Congress left for its summer recess without a budget deal.

Another round of sequestration would reduce federal spending on everything from Meals on Wheels to Head Start, leaving states with approximately $4.2 billion less in federal dollars for the 2014 fiscal year starting Oct. 1, according to Federal Funds Information for States. FFIS is a Washington group that helps states manage their federal money.

On average, the federal budget accounts for about 30 percent of state revenues, making it the largest single source of money for many states. About 90 percent of the federal dollars come in the form of grants. About three-quarters of that money would be subject to sequestration, according to an FFIS report.

Preliminary estimates by FFIS are that if Congress fails to pass appropriations bills and the government is run on the same budget levels as the year before, states will face about $4.2 billion in federal funding cuts.

Some of the areas to be cut include: public housing assistance, money for schools with low-income students, food inspection, scientific research grants and environmental protection programs.

The total amount of the fiscal year 2014 cuts would be less than the $4.6 billion reduction states experienced in fiscal year 2013. However, this round may be more painful because it comes on top of the earlier cuts. Many states say there’s not much left to trim.

Furthermore, because states have already enacted their fiscal year 2014 budgets, a second round of sequestration would force them to make changes on the fly.

“Remember, states already have their fiscal year 2014 budgets in place, so almost anything that happens is likely to upend their spending plans in some way, shape or form,” said Marcia Howard, executive director of FFIS.

Congress went on its summer recess earlier this month with the budget situation unresolved. The House and Senate were unable to pass spending bills that would either conform to across-the-board sequester cuts or at higher numbers set by the 2011 Budget Control Act. The two chambers can’t even agree on what the total spending amount for fiscal 2014 should be. The House uses $967 billion while the Senate budget allots $1.058 trillion.

If the impasse is not settled by Oct. 1, the start of the fiscal year, the federal government could shut down, adding to the fiscal bedlam. Without a budget, Congress might have to pass a so-called “continuing resolution,” funding the government at last year’s levels, that would allow the sequester cuts to take effect.

Lingering uncertainty

Federal government officials acknowledge that states are having a difficult time navigating the uncertain budgetary waters.

“They (states and localities) have a further level of uncertainty,” White House budget director Sylvia Mathews Burwell told a Wall Street Journal breakfast roundtable this month. “Especially because much of their money is in the (federal) grant space.”

Uncertainty “is one of the most damaging things we have right now,” she said.

Michael Leachman, director of state fiscal research for the progressive Center on Budget and Policy Priorities, said if the sequestration ax falls again, most state legislatures would come back into session early next year facing shortfalls.

“They are already in a difficult spot because they already have imposed major cuts to their schools and other public services,” Leachman said. “If they enter those legislative sessions having to deal with additional cuts in federal funding for schools or law enforcement or clean water or programs that help low-income families, that makes their job even more difficult.”

Pennsylvania budget secretary Charles Zogby said his state managed to get through the first round of sequestration budget cuts without massive cuts in personnel — but that may change. “Thus far, that hasn’t been part of the challenge. It may be in round two,” he said.

Pennsylvania and many other states are on a firmer financial footing now than they have been since the recession, but they don’t have enough money to compensate for additional federal cuts.

Hawaii, which has a two-year budgeting cycle, set aside a small pot of money in anticipation of possible sequestration in fiscal 2014. Gov. Neil Abercrombie, a Democrat, said the continuing uncertainty is the toughest part.

“I don’t want to throw darts or rocks at anybody, I just want to know what the hell the numbers are,” he said at the National Governors Association meeting in Milwaukee earlier this month.

Hawaii officials have set aside $15 million to plug sequester holes. Kalbert Young, the state’s budget chief, said his department is taking applications from state agencies and departments for the extra cash. But they shouldn’t count on being made whole, Young said.

“The anticipation is that there will not be enough funds to meet all requests, so the state will have to make a decision on priority as to which programs are going to be supported and at what levels,” he said. “We have already told departments and the public that the expectation is NOT to assume that the state will automatically support programs at their pre-sequestration levels.”

The same situation exists in Ohio, according to budget chief Timothy Keen. Keen said his state is anxiously monitoring the situation in Congress, and meeting with agencies to discuss what the impact of sequestration might be.

“We don’t contemplate making up with state dollars whatever the federal cuts might be,” he said. “Might there be some cases (where we will add funds)? Yes. But it’s not our policy to backfill with state dollars.”

CIA office falls under budget ax

WASHINGTON — The budget ax has fallen on a CIA office that focused on declassifying historical materials, a move scholars say will mean fewer public disclosures about long-buried intelligence secrets and scandals.

The Historical Collections Division, which has declassified documents on top Soviet spies, a secret CIA airline in the Vietnam War, the Cuban missile crisis and other major operations, has been disbanded. The office that handles Freedom of Information Act requests will take over the work.

CIA officials said they closed the Historical Collections Division to accommodate federal budget cuts that the White House and Congress proposed last year to create pressure for a deficit-reduction deal. No deal materialized, so across-the-board budget cuts known as the sequester were imposed.

“As a result of sequestration, elements of one program office were moved into a larger unit to create efficiencies, but CIA will continue to perform this important work,” said Edward Price, a CIA spokesman.

He said the agency remains committed to the “public interest mission” of declassifying significant historical documents.

But outside experts criticized the CIA for shutting down an office that academics, lawyers and historians use.

“This move is a true loss to the public,” said Mark Zaid, a Washington lawyer who frequently litigates against the CIA. He said the CIA office that handles Freedom of Information Act requests “is the most obstructionist and unfriendly of those I have dealt with during the last two decades.”

“This is very unfortunate,” said Robert Jervis, a Columbia University professor who chairs the CIA’s Historical Review Panel, which advises the agency on declassification. “There will be fewer releases. We shouldn’t fool ourselves.”

Because the CIA’s budget is classified, it’s unclear how much it has shrunk, or how much was saved by closing the Historical Collections Division. Unlike the Pentagon, which has forced more than 600,000 civilian employees to take unpaid leave, the CIA has not told its civilian staff to take furloughs. It instead has cut spending on outside contractors, including those who handle much of the labor-intensive work of declassifying CIA documents.

— Ken Dilanian, Tribune Washington Bureau

Federal grants to states

Roughly a third of states’ budgets come from federal funds. The percentage of each state’s budget that came from federal grants in fiscal year 2012.

National average: 31.20 percent

Alabama: 39.84

Alaska: 26.38

Arizona: 40.90

Arkansas: 30.44

California: 36.67

Colorado: 27.14

Connecticut: 9.53

Delaware: 19.87

Florida: 36.20

Georgia: 28.15

Hawaii: 16.96

Idaho: 39.00

Illinois: 19.35

Indiana: 35.25

Iowa: 34.06

Kansas: 26.41

Kentucky: 33.87

Louisiana: 36.24

Maine: 32.68

Maryland: 26.36

Massachusetts: 21.53

Michigan: 40.20

Minnesota: 27.57

Mississippi: 53.47

Missouri: 32.27

Montana: 36.00

Nebraska: 30.25

Nevada: 29.58

New Hampshire: 32.26

New Jersey: 24.85

New Mexico: 37.24

New York: 30.19

North Carolina: 33.56

North Dakota: 31.98

Ohio: 22.70

Oklahoma: 39.46

Oregon: 24.76

Pennsylvania: 37.20

Rhode Island: 34.49

South Carolina: 42.57

South Dakota: 40.24

Tennessee: 42.23

Texas: 33.06

Utah: 27.50

Vermont: 35.90

Virginia: 21.24

Washington: 20.81

West Virginia: 19.55

Wisconsin: 25.58

Wyoming: 25.24

Sources: Congressional Research Service and NASBO